Annual Compliance Checklist for Your Private Limited Company in India (2025)
Running a Private Limited Company in India? Great! But like any good ship, it needs regular checks to stay afloat smoothly. These annual compliances are like those checks – they keep your company legally sound and help you avoid bumps in the road (like penalties!).
📅 Your Yearly To-Do List for Compliance:
1. Board Meetings:
✔️ How Many? At least 4 times a year (so, roughly once every three months).
✔️Who Can Relax? One-Person Companies (OPCs), small companies, and dormant companies have different rules.
✔️Keep it Timely: Don’t let more than 120 days pass between any two meetings.
✔️Don’t Forget: Write down what was discussed (these are called minutes).
Annual General Meeting (AGM):
👉 Who Needs It? Almost all companies (you usually skip it in your very first year).
👉When? Within 6 months after the financial year ends (so, usually by September 30th).
👉Give Notice: Let shareholders, directors, and auditors know at least 21 clear days beforehand.
Filing with the Government (ROC):
➡️ Form AOC-4 (Your Company’s Money Story): This shows your financial statements. File it within 30 days after your AGM.
➡️Form MGT-7 (Your Company’s Overview): This gives a snapshot of your company. File it within 60 days after your AGM.
Paying Your Taxes (Income Tax Return – ITR):
Which Form? Usually ITR-6.
✅ Deadlines: September 30th: If your company needs an audit.
✅ October 31st: If your company deals with international transactions (transfer pricing).
Getting Your Books Checked (Tax Audit – If Needed):
🔷 When? If your business makes more than ₹1 crore in a year, or if you’re a professional making over ₹50 lakhs.
🔷Forms: Your auditor will help you file Form 3CA/3CB and Form 3CD.
Keeping Director Details Updated (Director KYC – DIR-3 KYC):
🔷 Who? Every person who has a Director Identification Number (DIN).
🔷When? By September 30th every year.
When Things Change (Event-Based Compliances): You’ll need to file specific forms if certain things happen in your company, like:
✅ A new director joins or leaves (File DIR-12).
✅Your company’s main office moves (File INC-22).
✅You bring in more money (increase capital) (File SH-7).
✅You issue new shares (File PAS-3).
⚠️ What Happens if You Miss These Deadlines?
Ignoring these rules can lead to:
❗ Late Fees: You’ll have to pay extra money (₹100 per day per form for ROC filings).
❗ Trouble with Your Company Status: Your company could be labeled as “Inactive” or “Defaulting.”
❗ Directors in Trouble: Directors could even be disqualified if you don’t file returns for three years in a row.